高级行政经理

Office Manager/Senior Manager
Work Location:                                                Beijing
Reporting to:                                                  VP of operation
People Management Responsibility:                Yes
Travel Required:                                              Yes
Shift Required:                                               No
 
MAIN RESPONSIBILITIES: 
1.     Provides analytical and specialized administrative support associated with office operations
2.     Deals with sensitive departmental organizational issues
3.     Coordinates ongoing multiple projects, orchestrates meetings, develops timelines, negotiates work space, procures data/communications equipment, furniture, supplies and may direct clerical staff for on-site support as needed
4.     Researches, compiles and formats information into spreadsheets
5.     Monitors project costs, timelines, staffing, space and equipment needs
6.     Interprets policies and procedures in response to inquires
7.     Overseeing the daily administrative functions and workflow of the department
8.     Acting as a liaison between department and engagement team
9.     Manage the daily office business details; supervise 2-5 staff
10.  High degree of autonomy, and is expected to accomplish all kinds of special projects as required
11.  Analyzing and coordinating office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, and record controls
12.  Prepare memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitor compliance
13.  Organize and standardizes of records such as office supply requisitions and bookkeeping, filing systems, equipment maintenance contracts, and other services
14.  With operations team and HR, plans and prepares for new employees joining the firm with regard to standard equipment set-up
15.  Training on office equipment, assign phone extension, assigning desk/work area, ordering business cards, adding to employee rosters, etc.
16.  Develop office budget and supports fiscal responsibility and cost control with regard to office equipment and operations purchases
17.  Mentor and advise team members as regular point of contact
REQUIREMENTS: 
1.     Education:
B.S. degree
2.     Working Experience:
10+ years in office management, administration management and public affair management or related area
3.     Technical and professional knowledge:
Strong communication ability, written and verbal.
Excellent Mandarin and English language skills. 
Ability to work independently with latitude to identify issues and recommend solutions
Project management skills.